Bowen Events Privacy Policy
Updated: October 13, 2026

This Privacy Policy (“Policy”) describes how Bowen Events (“Bowen Events,” “we,” “us,” “our”) collects, uses, maintains, and shares information about people who visit our website [insert website URL] (the “Site”), contact us, or use our event production services (collectively, the “Services”). It also explains your rights and choices. Your use of our Services is subject to this Policy and any agreement between you and Bowen Events, such as a client contract or our Terms of Service.

INFORMATION WE COLLECT

The information we collect depends on how you interact with us. We collect it directly from you, from other sources, and automatically when you use our Site.

Information You Give Us

  • Inquiries and Contact. When you submit an inquiry form, email us, call us, or message us on social media, we collect your name, email address, phone number, company, and the details of your event or request.

  • Event Planning. When you hire us, we collect information needed to plan and produce your event, such as event dates, venues, budgets, guest counts, guest lists, vendor preferences, and design preferences. For corporate clients, this may include business contact details for your team and your guests.

  • Guest Details. To make events welcoming and safe, we may collect guest names, contact details, dietary restrictions, and accessibility needs. You or your organization provide this information, and we use it only to plan and run the event.

  • Billing. We collect billing contact details and payment information to process invoices and payments. Payments are handled by third party payment processors, and we do not store full card numbers.

  • Newsletters and Updates. If you sign up for our emails, we collect your name and email address.

Information We Collect Automatically

When you visit the Site, we and our service providers automatically collect certain information, including pages you view, the date and time of your visit, how long you stay, your browser type, your device type, your IP address, and general location information (together, “Usage Data”). See the Cookies section below.

Information From Other Sources

  • Clients and Partners. A client, planner, venue, or vendor may share your information with us when you are a guest, speaker, or team member at an event we produce.

  • Referrals. A friend or colleague may refer you to us.

  • Social Media. If you message us, tag us, or mention us on platforms such as Instagram or LinkedIn, we may see and keep that information. Those platforms’ own policies govern their collection of your information.

  • Analytics and Advertising Providers. These providers may share summary information about how people use our Site and respond to our marketing.

Categories of Personal Information We May Collect

  • Name, contact information, and identifiers such as email address and IP address

  • Client records, including event details, contracts, invoices, and correspondence

  • Guest information, such as names, dietary needs, and accessibility needs

  • Photos and video taken at events or submitted to us

  • Purchase and service history

  • Usage Data and browsing activity on our Site

  • Inferences drawn from the above to understand preferences and improve our marketing

HOW WE USE YOUR INFORMATION

  • Providing Our Services. To respond to inquiries, prepare proposals and contracts, plan and produce events, coordinate with venues and vendors, manage day of logistics, and process payments.

  • Communications. To reply to you, send updates about your event, and share news and offers if you have opted in.

  • Administration. To operate and improve our Site and Services, maintain security, prevent fraud, and keep business records.

  • Marketing and Portfolio. To promote Bowen Events, including sharing event photos and video on our Site and social media, where permitted by our agreement with the client or the event’s photo notice. We will honor reasonable requests not to feature you.

  • Research and Analytics. To understand how people use our Site and improve our work.

  • Protection. To protect the safety, rights, property, and security of Bowen Events, our clients, guests, and others, to detect and prevent fraud or unlawful activity, and to enforce our agreements.

  • Legal Compliance. To comply with legal obligations, court orders, subpoenas, and lawful requests from government authorities.

We may use aggregated and deidentified information for any business purpose.

SHARING INFORMATION

We do not sell your personal information. We may share it with:

  • Event Partners. Venues, caterers, florists, rental companies, production crews, photographers, security, and other vendors who need certain details to deliver an event. We share only what is needed for their role.

  • Service Providers. Companies that host our Site, process payments, send email, provide scheduling, accounting, and project management tools, and perform analytics on our behalf.

  • Analytics Providers and Advertisers. To measure and improve our marketing, as described under Cookies.

  • Clients. If you attend an event we produce for a client, we may share guest information with that client.

  • Business Transfers. If Bowen Events is involved in a merger, acquisition, financing, or sale of assets.

  • Legal Process and Protection. When we believe disclosure is required by law, or necessary to prevent fraud, protect safety, enforce our agreements, or respond to lawful requests.

  • Aggregate and Deidentified Information. Which may be shared for marketing, research, or other purposes.

EVENT PHOTOGRAPHY AND VIDEO

Events we produce may be photographed or filmed. Where appropriate, we or our clients will post notice at the event. Images may be used in our portfolio, on our Site, and on social media. If you would like an image of you removed, contact us at the address below and we will make reasonable efforts to honor your request.

LINKS

Our Site may link to third party websites, including social media pages and vendor sites. Those sites are governed by their own privacy policies, and we are not responsible for their practices.

SECURITY

We take reasonable steps to protect your information from loss, misuse, unauthorized access, disclosure, alteration, and destruction. However, no method of transmission or storage is completely secure, and we cannot guarantee absolute security. Please use care when sending sensitive information by email.

COOKIES AND TRACKING TECHNOLOGIES

We and our service providers, including our Site host, use cookies, pixels, JavaScript, and similar tools to operate the Site, remember your preferences, and understand how visitors use it.

  • Cookies are small files stored by your browser. Most browsers accept them automatically, but you can change your settings to block or delete them. Some parts of the Site may not work properly if you do.

  • Pixels and similar technologies are tiny graphics used to measure Site activity and email performance, such as whether an email was opened.

  • Do Not Track. Our Site does not currently respond to do not track signals.

  • Interest Based Advertising. We may work with advertising platforms, such as Google and Meta, that use cookies and similar tools to show more relevant ads. You can learn about and opt out of many of these networks at www.aboutads.info/choices.

  • Analytics. We may use analytics tools, such as Google Analytics, to evaluate Site use and improve our Services.

ACCESS TO YOUR INFORMATION AND YOUR CHOICES

You may ask us to access, correct, or delete the personal information we hold about you by emailing us. We may keep certain information where required or permitted by law, such as for contracts, tax, and accounting records. Depending on where you live, you may have additional privacy rights under applicable law, and we will respond to valid requests as the law requires.

DIRECT MARKETING COMMUNICATIONS

We may send occasional emails about our Services, news, and offers. To opt out, click the unsubscribe link in any email or contact us directly. If you opt out, we may still send messages about an active project, your account, or services you have requested.

CHILDREN

Our Services are not directed to children under 13, and we do not knowingly collect personal information from them. If a child’s information appears in a guest list provided for a private celebration, it is used only to plan that event.

CHANGES TO THIS POLICY

We may update this Policy from time to time. The “Updated” date at the top shows when it was last revised, and continued use of our Services means you accept the updated Policy.

CONTACT US

Bowen Events
Email: boweneventco@gmail.com